Presentation instructions

Oral presentation instructions

• All presentations must be delivered in English as this is the language of the conference.
• Each presentation has an allocated time of 15 minutes. We recommend spending 12 minutes presenting and 3 minutes for discussion or questions.
• A PC, a projector and microphones will be at your disposal. The PC will have sound to facilitate the use of videos, as well as internet access.
• You can submit your presentation slides online before the conference. However, please bring your file on a memory stick in case any technical issues arise. We recommend creating the slides on PowerPoint or Portable Document Format (PDF).
• If you have not sent us your slides beforehand, you are requested to upload your presentation on to the session PC 15 minutes before the start of the session.
• All presenters will be introduced to the audience by the session chair.
• As your presentation will last 15 minutes, around 15 slides is recommendable.
• The audience should use the 3 minutes at the end of the presentation to ask any questions. Audience members should not interrupt or distract the speakers
• The audience should always show respect for others' presentations, even if they disagree with the comments made.

How to deliver a good oral presentation

• Structure the presentation logically and include the following aspects: title, introduction, methods, results, discussion, etc.
• o Use bullet points in your presentation slides rather than paragraphs of text.
• Every slide should contain a title summarising the information presented on the slide.
• Do not use small fonts as it may be hard for the audience to read it. Use fonts such as sans serif type (such as Arial or Helvetica).
• Use contrasting colours – for example either a dark background with light text or a light background with dark text.
• Avoid busy backgrounds that will make the text hard to read. Keep the background simple.
• Limit your graphics to 1-3 per page as too many can be distracting.
• Avoid using all CAPITAL LETTERS.
• Include a good combination of words, pictures, and graphics.
• Do not read the text word for word. Slides are designed to supplement your presentation, not to BE your presentation.
• Prepare a storyboard before creating your presentation to ensure it stays structured and on topic.

• Make eye contact with members of the audience.
• Use the laser pointer provided to indicate most relevant features of the slides as you speak.
• Speak loudly and clearly.

Poster presentation instructions

• Every slide should contain a title summarising the information presented on the slide
• The poster should show the results and conclusions of the paper.
• Stay next to your poster while it is on display in case anyone wishes to ask you any questions.
• We recommend providing small envelopes for distributing your business cards and collecting business cards from those who request additional information. You may also consider providing copies of a short summary of your presentation for distribution.

Virtual Participants: Non-attending Authors

If you cannot attend EDULEARN25 in person, you can deliver a virtual presentation and still have your paper published in the EDULEARN25 Proceedings.

Virtual presentation guidelines

• Virtual authors should submit their abstracts for evaluation before the deadline which is March 13th, 2025.
• When an abstract is accepted, the full paper should be submitted online before May 8th, 2025.
• Virtual authors can optionally submit a PowerPoint presentation, a video or a poster. These presentations will be uploaded onto the conference website, in a special virtual section.
• The deadline for submitting this virtual presentation is June 5th, 2025. Submissions should be made online.
• Virtual participants should register online before May 8th, 2025.

FURTHER INFORMATION ABOUT VIRTUAL PARTICIPATION:

• Virtual presentations will not be presented live. They will be available on-demand before, during and after the conference on the conference website, enabling all participants to have access to all virtual presentations during and after the event. This will avoid any limitations linked to time zone differences, considering the large number of countries that will be participating in EDULEARN25.

• Virtual authors can be contacted by conference participants in the case of technical questions regarding their virtual paper and/or presentations. A platform will be provided to all delegates with this purpose.
• Accepted abstracts and papers will be included in the EDULEARN25 Proceedings (with ISBN), and registered virtual authors will have online access to the EDULEARN25 Proceedings.
• Like the in-person participants, virtual authors will receive a participation and author certificate which they can download online.

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