Oral presentation instructions
- It is imperative that presentations are delivered in English.
- Each presentation will be 15 minutes long. We recommend spending 12 minutes presenting and 3 minutes for discussion or questions.
- The available equipment will be a PC, a projector and microphones. The PC will have sound to facilitate the use of DVD clips or videos.
- The session PCs will have access to the Internet.
- The recommended file type to be used for presentations is PowerPoint or Portable Document Format (PDF).
- The presentation files should be brought on a USB, memory stick or a similar memory device.
- Speakers are requested to upload their presentation on to the session PC and report to the session chair 15 minutes before the start of the session.
- All presenters will be introduced to the audience by the session chair.
- As the total duration of your presentations is 15 minutes, the recommended number of slides for your PowerPoint file is 15.
- The audience should respect the speaker's time and wait until the end of speech before asking questions. Audience members should not interrupt or distract the speakers, to ensure the best possible atmosphere for concentration.
- The audience should always show the maximum respect to other peoples’ presentations. We don't need to all think the same way, but we do need to be respectful.
Recommendations to make a good oral presentation
- Its contents should be structured and have the following parts: title, introduction, methods, results, discussion, etc.
- Presentations should not contain full paragraphs of text. Use a bulleted list or outline format and elaborate on the points in your talk.
- Every slide should contain a title that summarizes the information presented on the slide.
- Create a logical flow for your presentation.
- The fonts that are used should be in sans serif type (like Arial or Helvetica). This is because when projected on a big screen, letters lose some of their clarity, and serif type (like Times) can be blurry.
- Use large fonts, as big as realistically possible. Small fonts are hard to read.
- Use contrasting colours – for example either a dark background with light text or a light background with dark text.
- Avoid busy backgrounds that will make the text hard to read. Keep the background simple.
- Limit your graphics to 1-3 per page. Too many graphics can be distracting.
- Avoid all CAPITAL LETTERS IN YOUR TEXT. It will look like you're shouting.
- Include a good combination of words, pictures, and graphics. Variety keeps the presentation interesting.
- Slides are designed to supplement your presentation, not to BE your presentation. Keep it simple, and don't read your presentation word for word from your slides – this bores the audience.
- Fill out a storyboard before you begin to put your presentation together. It will help it to stay structured, relevant and things will get done faster.
- As the total duration of your presentations is 15 minutes, the recommended number of slides for your PowerPoint file is 15/20.
- Don't read from the slide - vary your choice of words.
- Don't talk to the screen; maintain eye contact with the audience.
- Use a laser pointer to indicate salient features of the slide as you speak (there will be one provided in the session room).
- Speak loudly and clearly.
Poster presentation instructions
- The official language of the event is English, therefore all posters should be written and presented in English.
- Poster sessions will provide an opportunity for authors to display the results and conclusions of their papers.
- Your poster will be exhibited during the conference poster session. Authors are expected to be at their poster during the session.
- Posters will be listed by session in the Conference Programme and Proceedings.
- We recommend that you provide small envelopes for distributing your business cards and collecting business cards from those who request additional information. This is a good way of inviting and encouraging interaction with your audience. You may also wish to provide copies of a short summary of your presentation for distribution.
Dimensions and format:
Posters should be printed and brought by each author to the conference.
The poster can be up to 130 cm high x 90 cm wide. (51 in. high x 35½ in. wide)
We will provide materials for attaching posters. However you can bring your own if you prefer.
Posters should include a good combination of words, pictures, and graphics. Please avoid to include too much text in it.
Your poster should be readable from a distance of 2 metres.
Important notice about publication:
Authors whose abstracts have been accepted as poster presentations should also submit their final paper for the Conference Publications before May 4th, 2023 (included).
Virtual Participants: Non-attending Authors
If you wish your paper to be published in the EDULEARN23 Proceedings, but you are not able to attend the EDULEARN23 Conference in person, you can register for a “virtual presentation”.
The instructions for virtual authors are:
- Virtual authors should submit their abstracts for evaluation before the deadline: EXTENDED: March 23rd, 2023.
- When an abstract is accepted, the full paper should be submitted online before May 4th, 2023.
- Virtual presentations will not be simultaneous. Virtual authors will be able to present their papers as follows:
- In addition to the paper submission, virtual authors can optionally submit a PowerPoint presentation (with video and/or audio). These presentations will be uploaded onto the conference website, in a special virtual section.
- This virtual section will enable all participants to have access to all the virtual presentations during and after the event, without having any limitations linked to time zone differences, considering the large amount of countries from all continents that will be participating in EDULEARN23.
- The deadline for submitting this PowerPoint presentation/video is June 1st, 2023. Submissions should be made online.
- Virtual authors will be contacted by conference participants in the case of technical questions regarding their virtual paper and/or presentations. A platform will be provided to all delegates with this purpose.
- Accepted abstracts and papers will be included in the EDULEARN23 Proceedings. (with ISBN)
- Virtual participants should register online before May 4th, 2023.
- Registered virtual authors will have online access to the EDULEARN23 Proceedings. Additionally, they will receive a participation and author certificate and an invoice of the registration fee.