Presentation instructions

Oral presentation instructions

• It is imperative that presentations are delivered in English.
• Each presentation will last for 15 minutes. We recommend spending 12 minutes presenting and 3 minutes for discussion or questions.
• A PC, a projector and microphones will be at your disposal. The PC will have sound to facilitate the use of DVD clips or videos.
• The session PCs will have access to the Internet.
• The recommended file type to be used for presentations is PowerPoint or Portable Document Format (PDF).
• The presentation files should be brought on a USB, memory stick or a similar memory device.
• Speakers are requested to upload their presentation on to the session PC and report to the session chair 15 minutes before the start of the session.
• All presenters will be introduced to the audience by the session chair.
• As the total duration of your presentations is 15 minutes, the recommended number of slides for your PowerPoint file is 15.
• The audience should respect the speaker's time and wait until the end of speech before asking questions. Audience members should not interrupt or distract the speakers, to ensure the best possible atmosphere for concentration.
• The audience should always show the maximum respect to other peoples’ presentations. We don't need to all think the same way, but we do need to be respectful.

Recommendations to deliver a good oral presentation

• The presentation’s contents should be structured and have the following structure: title, introduction, methods, results, discussion, etc.
• Presentations should not contain full paragraphs of text. Use a bulleted list or outline format and elaborate on the points in your talk.
• Every slide should contain a title that summarizes the information presented on the slide.
• Create a logical flow for your presentation.
• The fonts that are used should be in sans serif type (such as Arial or Helvetica). This is because when projected on a big screen, letters lose some of their clarity, and serif type (like Times) can be blurry.
• Use large fonts, as big as realistically possible. Small fonts are hard to read.
• Use contrasting colours – for example either a dark background with light text or a light background with dark text.
• Avoid busy backgrounds that will make the text hard to read. Keep the background simple.
• Limit your graphics to 1-3 per page. Too many graphics can be distracting.
• Avoid all CAPITAL LETTERS IN YOUR TEXT. It will look like you're shouting.
• Include a good combination of words, pictures, and graphics. Variety keeps the presentation interesting.
• Slides are designed to supplement your presentation, not to BE your presentation. Keep it simple, and don't read your presentation word for word from your slides – this bores the audience.
• Fill out a storyboard before you begin to put your presentation together. It will help it to stay structured, relevant and things will get done faster.

Style

• Don't read from the slide - vary your choice of words.
• Don't talk to the screen; interact and maintain eye contact with the audience.
• Use a laser pointer to indicate most prominent features of the slide as you speak (there will be one provided in the session room).
• Speak loudly and clearly.

Poster presentation instructions

• The official language of the event is English, therefore all posters should be written and presented in English.
• Poster sessions will provide an opportunity for authors to display the results and conclusions of their papers.
• Your poster will be exhibited during the conference poster session. Authors are expected to be at their poster during the session.
• Posters will be listed by session in the Conference Programme and Proceedings.
• We recommend that you provide small envelopes for distributing your business cards and collecting business cards from those who request additional information. This is a good way of inviting and encouraging interaction with your audience. You may also wish to provide copies of a short summary of your presentation for distribution.

Virtual Participants: Non-attending Authors

If you cannot attend EDULEARN24 in person, you can deliver a virtual presentation and still have your paper published in the EDULEARN24 Proceedings.

Virtual presentation guidelines

• Virtual authors should submit their abstracts for evaluation before the deadline which is EXTENDED: March 28th, 2024.
• When an abstract is accepted, the full paper should be submitted online before May 9th, 2024.
• Virtual authors can optionally submit a PowerPoint presentation, a video or a poster. These presentations will be uploaded onto the conference website, in a special virtual section.
• The deadline for submitting this virtual presentation is June 5th 2024. Submissions should be made online.
• Virtual participants should register online before May 9th, 2024.

FURTHER INFORMATION ABOUT VIRTUAL PARTICIPATION:

• Virtual presentations will not be presented live. They will be available on-demand before, during and after the conference on the conference website, enabling all participants to have access to all virtual presentations during and after the event. This will avoid any limitations linked to time zone differences, considering the large number of countries that will be participating in EDULEARN24.

• Virtual authors can be contacted by conference participants in the case of technical questions regarding their virtual paper and/or presentations. A platform will be provided to all delegates with this purpose.
• Accepted abstracts and papers will be included in the EDULEARN24 Proceedings (with ISBN), and registered virtual authors will have online access to the EDULEARN24 Proceedings.
• Like the in-person participants, virtual authors will receive a participation and author certificate which they can download online.