Presentation instructions

Oral presentation instructions


Presentations must be delivered in English.

Each presentation is 15 minutes long. We recommend dedicating 12 minutes to the presentation and 3 minutes to open discussion.

The following points should be taken into consideration when preparing your oral presentation:

  • Ensure that you are available at least 30 minutes before the session starts on the day of the conference.
  • The equipment available will be a PC, data projectors and microphones.
  • The recommended software to be used is PowerPoint or Adobe Acrobat (pdf).
  • The presentation files should be brought on a USB, memory stick, CD, or a similar memory device.
  • Speakers are requested to upload their presentation on to the session PC and report to the session chair 15 minutes before the start of the session.
  • All presenters will be introduced to the audience by the session chair.

Recommendations to make a good oral presentation

  • Its contents should be structured and have the following parts: title, introduction, methods, results, discussion, etc.
  • Presentations should not contain full paragraphs of text. Use a bulleted list or outline format and elaborate on the points in your talk.
  • Every slide should contain a title that summarizes the information presented on the slide.
  • Create a logical flow for your presentation.
  • Used fonts should be in sans serif type (like Arial or Helvetica). This is because, when projected on a screen, letters lose some of their sharpness, and serif type (like Times) can look muddy.
  • Use large fonts, as big as realistically possible. Small fonts are hard to read.
  • Use contrasting colours either a dark background with light text or a light background with dark text.
  • Avoid busy backgrounds that will make the text hard to read. Keep the background simple.
  • Limit your graphics to 1-3 per page. Too many graphics can be distracting.
  • Avoid all CAPITAL LETTERS IN YOUR TEXT. It will look like you're shouting.
  • Include a good combination of words, pictures, and graphics. Variety keeps the presentation interesting.
  • Slides are designed to supplement your presentation, not to BE your presentation. Keep it simple, and don't read your presentation word for word from your slides.
  • Fill out a storyboard before you begin to put your presentation together. It will help you stay organized, and things will get done faster.
  • As the total duration of your presentations is 15 minutes, the recommended number of slides for your PowerPoint file is 15/20.

Style

Don't read from the slide - vary your choice of words.

  • Don't talk to the screen; maintain eye contact with the audience.
  • Use a laser pointer to indicate salient features of the slide as you speak (there will be one provided in the session room).
  • Speak loudly and articulate.

Poster presentation instructions


  • All posters should be written and presented in English, the official language of the event.
  • Poster sessions will provide an opportunity for authors to display the results and conclusions of their papers.
  • Posters will be listed by session in the Conference Programme and Proceedings.
  • Authors are requested to be present by their poster during the assigned session to answer any questions from the public.
  • Please, ensure that you are available 15 minutes before your poster session starts.
  • Each presenter can freely use the displays available for posters placed at the poster room (no specific order exists).
  • When the session is finished, posters should be removed from the displays to leave displays free for the following session.
  • It is highly recommended to provide small envelopes for distributing your business cards and collecting business cards of those who request additional information. This is a good way of inviting and encouraging interactions with your audience.

Dimensions and format:

Posters should be printed and brought by each author to the conference.

The poster can be up to 130 cm high x 90 cm wide. (51 in. high x 35½ in. wide)

We will provide materials for attaching posters. However you can bring your own if you prefer.

Your poster should be readable from a distance of 2 metres.



Important notice about publication:

Authors whose abstracts have been accepted as poster presentations should also submit their final paper for the Conference Publications before January 18th, 2018 (included).



Virtual Participants: Non-attending Authors


If you wish your paper to be published in the INTED2018 Proceedings, but you are not able to attend the INTED2018 Conference in person, you can register for a “virtual presentation”.


The instructions for virtual authors are:

  • Virtual authors should submit their abstracts for evaluation before the deadline: November 30th, 2017 Extended: December, 14th.
  • When an abstract is accepted, the full paper should be submitted online before January 18th, 2018.
  • Virtual presentations will not be simultaneous. Virtual authors will be able to present their papers as follows:
    • In addition to the paper submission, virtual authors can optionally submit a PowerPoint presentation (with video and/or audio). These presentations will be uploaded onto the conference website, in a special virtual section, so that all the conference participants will have access to them during and after the conference.
    • This virtual section will enable all participants to have access to all the virtual presentations during and after the event, without having any limitations linked to time zone differences, considering the large amount of countries from all continents that will be participating in INTED2018.
    • The deadline for submitting this PowerPoint presentation/video is February 15th, 2018. Submissions should be made online.
  • Virtual authors will be contacted by conference participants in the case of technical questions regarding their virtual paper. A platform will be provided to all delegates with this purpose.
  • Abstracts and papers will be included in the INTED2018 Proceedings. (with ISBN)
  • Virtual participants should register online before January 18th, 2018.
  • Registered virtual authors will receive a copy of the INTED2018 Proceedings in a USB flash drive, a participation and author certificate and an invoice of the registration fee. The shipment will be made by courier (DHL) after the conference dates.
INTED2017