Presentation instructions

Oral presentation instructions

• The language of the conference is English so all presentations must be delivered in English.
• Each presentation has an allocated time of 15 minutes. We recommend spending 12 minutes presenting and 3 minutes for discussion or questions.
• A PC, a projector and microphones will be at your disposal. The PC will have sound to facilitate the use of videos, as well as internet access.
• You can submit on-line your presentation slides before the conference. However, please bring them on a memory stick in case any technical issues arise. We recommend creating the slides on PowerPoint or Portable Document Format (PDF).
• If you have not sent us your slides beforehand, you are requested to upload your presentation on to the session PC 15 minutes before the start of the session.
• All presenters will be introduced to the audience by the session chair.
• As your presentation will last 15 minutes, around 15 slides is recommendable.
• The audience wait until the end of speech before asking questions. Audience members should not interrupt or distract the speakers, to ensure the best possible atmosphere for concentration.
• The audience should always show respect to other peoples' presentations even if they may not agree with their comments.

How to deliver a good oral presentation

• Structure the presentation logically and include the following aspects: title, introduction, methods, results, discussion, etc.
• Presentation slides should not contain full paragraphs of text. Use a bulleted list.
• Every slide should contain a title summarising the information presented on the slide.
• Do not use small fonts as it may be hard for the audience to read it. Use fonts such as sans serif type (such as Arial or Helvetica).
• Use contrasting colours – for example either a dark background with light text or a light background with dark text.
• Avoid busy backgrounds that will make the text hard to read. Keep the background simple.
• Limit your graphics to 1-3 per page as too many can be distracting.
• Avoid using all CAPITAL LETTERS.
• Include a good combination of words, pictures, and graphics.
• Do not read the text word for word. Slides are designed to supplement your presentation, not to BE your presentation.
• Prepare a storyboard before creating your presentation to ensure it stays structured and on topic.

• Make eye contact with members of the audience.
• Use the laser pointer provided to indicate most relevant features of the slides as you speak.
• Speak loudly and clearly.

Poster presentation instructions

• Like all other aspects of the conference, the language of the event is English so ensure that the poster is written in English.
• Authors shall display the results and conclusions of their papers.
• Your poster will be exhibited during the poster session so authors should remain next to their poster during the session.
• We recommend providing small envelopes for distributing your business cards and collecting business cards from those who request additional information. You may also consider providing copies of a short summary of your presentation for distribution.

Virtual Participants: Non-attending Authors

If you cannot attend ICERI2024 in person, you can deliver a virtual presentation and still have your paper published in the ICERI2024 Proceedings.

Virtual presentation guidelines

• Virtual authors should submit their abstracts for evaluation before the deadline which is EXTENDED: July 25th 2024.
• When an abstract is accepted, the full paper should be submitted online before September 19th 2024.
• Virtual authors can optionally submit a PowerPoint presentation, a video or a poster. These presentations will be uploaded onto the conference website, in a special virtual section.
• The deadline for submitting this virtual presentation is October 10th 2024. Submissions should be made online.
• Virtual participants should register online before September 19th 2024.

FURTHER INFORMATION ABOUT VIRTUAL PARTICIPATION:

• Virtual presentations will not be presented live. They will be available on-demand before, during and after the conference on the conference website, enabling all participants to have access to all virtual presentations during and after the event. This will avoid any limitations linked to time zone differences, considering the large number of countries that will be participating in ICERI2024.

• Virtual authors can be contacted by conference participants in the case of technical questions regarding their virtual paper and/or presentations. A platform will be provided to all delegates with this purpose.
• Accepted abstracts and papers will be included in the ICERI2024 Proceedings (with ISBN), and registered virtual authors will have online access to the ICERI2024 Proceedings.
• Like the in-person participants, virtual authors will receive a participation and author certificate which they can download online.

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