Presentation instructions

Oral presentation instructions


All the oral presentations should be done in English, the official language of the event.

Each talk is 15 minutes long. We recommend dedicating 12 minutes to the presentation and 3 minutes to open discussion.

The following points should be taken into consideration when preparing your oral presentation:

  • Ensure that you are available at least 30 minutes before the session starts on the day of the conference.
  • The equipment available will be PC and Data Projector.
  • The recommended software to be used is PowerPoint or Adobe Acrobat (pdf).

Recommendations to make a good oral presentation

  • Its contents should be structured and have the following parts: title, introduction, methods, results, discussion, etc.
  • Presentations should not contain full paragraphs of text. Use a bulleted list or outline format and elaborate on the points in your talk.
  • Every slide should contain a title that summarizes the information presented on the slide.
  • Create a logical flow for your presentation.
  • Used fonts should be in sans serif type (like Arial or Helvetica). This is because, when projected on a screen, letters lose some of their sharpness, and serif type (like Times) can look muddy.
  • Use large fonts, as big as realistically possible. Small fonts are hard to read.
  • Use contrasting colors either a dark background with light text or a light background with dark text.
  • Avoid busy backgrounds that will make the text hard to read. Keep the background simple.
  • Limit your graphics to 1-3 per page. Too many graphics can be distracting.
  • Avoid all CAPITAL LETTERS IN YOUR TEXT. It will look like you're shouting.
  • Include a good combination of words, pictures, and graphics. Variety keeps the presentation interesting.
  • Slides are designed to supplement your presentation, not to BE your presentation. Keep it simple, and don't read your presentation word for word from your slides.
  • Fill out a storyboard before you begin to put your presentation together. It will help you stay organized, and things will get done faster.
  • As the total duration of your presentations is 15 minutes, the recommended number of slides for your PowerPoint file is 15/20.

Style

Don't read from the slide - vary your choice of words.

  • Don't talk to the screen; maintain eye contact with the audience.
  • Use a laser pointer to indicate salient features of the slide as you speak (there will be one provided in the session room).
  • Speak loudly and articulate.

Poster presentation instructions


All posters should be written and presented in English, the official language of the event.

Poster sessions will provide an opportunity for authors to display the results and conclusions of their papers.

Your poster will be exhibited during the conference. Authors are expected to be at their poster during the session.

Posters will be listed by session in the Conference Programme and Proceedings.

We recommend that you provide small envelopes for distributing your business cards and collecting business cards from those who request additional information. This is a good way of inviting and encouraging interaction with your audience. You may also wish to provide copies of a short summary of your presentation for distribution.


Dimensions and format:

Posters should be printed and brought by each author to the conference.

The poster can be up to 130 cm high x 90 cm wide. (51 in. high x 35½ in. wide)

We will provide materials for attaching posters. However you can bring your own if you prefer.

Your poster should be readable from a distance of 2 metres.



Important notice about publication:

Authors whose abstracts have been accepted as poster presentations should also submit their final paper for the Conference Publications before September 29th, 2016 (included).



Virtual Participants: Not attending Authors


If you wish your paper to be published in the ICERI2016 Proceedings, but you are not able to attend the ICERI2016 Conference in person, you can register for a “virtual presentation”.


The instructions for virtual authors are:

  • Virtual authors should submit their abstracts for evaluation before the deadline: July 14th Deadline extension: July, 28th 2016.
  • When an abstract is accepted, the full paper should be submitted online before September 29th, 2016.
  • Virtual presentations will not be simultaneous. Virtual authors will be able to present their papers as follows:
    • In addition to the paper submission, virtual authors can optionally submit a PowerPoint presentation (with video and/or audio). These presentations will be uploaded onto the conference website, in a special virtual section, so that all the conference participants will have access to them during and after the conference.
    • This virtual section will enable all participants to have access to all the virtual presentations during and after the event, without having any limitations linked to time zone differences, considering the large amount of countries from all continents who will be participating in ICERI2016.
    • The deadline for submitting this PowerPoint presentation/video is October 20th, 2016. Submissions should be made online.
  • Virtual authors could be contacted by email by conference participants in the case of technical questions regarding their virtual paper.
  • Abstracts and papers will be included in the ICERI2016 Proceedings. (with ISBN)
  • Virtual participants should register online before September 29th, 2016.
  • Registered virtual authors will receive a copy of the ICERI2016 Proceedings in a USB flash drive, a participation and author certificate and an invoice of the registration fee. The shipment will be made by courier (DHL) after the conference dates.